Corporate Party Planning Tips

Corporate Party Planning Tips

Corporate parties can be a blast! However, planning them isn’t so much fun. Whether you’re the boss and you’re in charge of the corporate party planning or you’ve been given this task, you probably need some help.

There are several things that go into throwing the perfect corporate party. Planning this party will take plenty of effort and you’ll need some help. Here are some tips to get you started.

Answer the “W” Questions

A great place to start is with the who, what, why, where and when. Getting these questions answered, along with how many will go a very long way. You need to know who will be showing up, what the event is for, where the event will be held, why the event is going to be held and when you will throw it.

Know the Budget

Having a solid budget upfront goes a very long way. You will know quickly what type of party you’re throwing based on the budget. A small budget may work for a company picnic, but a more elegant affair will require a larger budget. Know your budget from the beginning and everything else will become easier.

Get a Date and Location

Before you can move forward with the important details of entertainment and food, you need to set a date and location. Figure out where and when you will hold the event and you’ll able well on your way to planning the perfect corporate party.

Is the party going to be in your home city or another location? Do you need to plan it quickly because it should be held soon or do you have time? Setting the date and location will allow you to start planning other important details.

Choose a Theme

After you have the city and the date selected, you need a theme. The theme may help you choose the venue or you may choose a venue, and then adapt the theme to it. If the party is for a specific holiday, the theme is pretty easy to choose. However, if it’s for a different occasion, you may need to come up with a theme.

Some of the popular choices for corporate party themes include:

  • Halloween Party
  • Christmas Party
  • Carnival
  • Team Building
  • Black Tie Ball
  • Dance Party

You can come up with your own theme based on the people attending and the type of party you’ve been tasked with planning. Consider whether the party will include clients or just employees before you choose the theme, too.

Consider the Food

Will you have a sit-down dinner or a buffet? Are you going to offer an open bar or a cash bar? How will the food fit in with the theme of the event?

Choosing the right food will go a long way. If the party is for current clients or potential clients, the food may leave a lasting impression on those in attendance. Consider hiring Matteo’s Gourmet Food Service if you are in need of a Las Vegas caterer. A corporate catering company capable of creating great food for all dietary restrictions will help, because some of your guests may not be able to eat specific foods.

Choose Entertainment Wisely

Simply having a DJ isn’t enough anymore. A good corporate party will include far more than just one form of entertainment. Consider booking a good band or another type of entertainment. Comedians can be quite a bit of fun or hiring a hypnotist to provide entertainment is another good option.

Make sure the entertainment fits the theme of the party and will fit with the type of guests attending. You don’t want to choose a hip new band if the crowd will be mainly people older than 60.

Send Out Invitations

Make sure the invitations go out plenty early and include necessary details, such as date, time, location, dress code, etc. You want your guests to be excited about the invitation and you want them to know what to expect. If it’s a costume party, make sure you make it clean on the invitation.

Enjoy the Event

When the time comes for the event, make sure you enjoy it with your guests. Introduce yourself and engage with the guests, whether they are clients or employees. Having fun at the event will make it more fun for your guests and they will likely want to come to your next event.

Follow-Up

After the event, make sure you follow up with a thank you card to all guests in attendance. This is a great way to keep them engaged. In addition, you can get feedback from your colleagues to make the next event even better.

Throwing a corporate party isn’t easy. Using these corporate party planning tips will help you to make the most out of the party. Make sure you consider all aspects and pay attention to the details.